Advisor Role

  • Role & Responsibilities

    The role of the Advisor of a Registered Student Organization (RSO) is to provide guidance to the student organization(s) in operational functions, continuity between years and its adherence to University policies and procedures. For undergraduate only RSOs, the advisor must be a MSU faculty, staff or graduate student. For graduate RSOs, the advisor must be either a MSU faculty or staff member.  Advisors should approach the work in a way that empowers the students to critically think and work through the management of their organization.  

    Key responsibilities that are expected of Advisors are:

    1. Have reviewed the student organization constitution
    2. Have reviewed the Registered Student Organization’s Handbook (RSOH)
    3. Have reviewed this, the Advisors of Registered Student Organizations Handbook (ARSOH)
    4. Have an awareness and basic knowledge of federal, state, local, and Michigan State University (MSU) laws and ordinances, including but not limited to Clery Act and RVSM reporting responsibilities
    5. Understand the relationship between the organization, the MSU community and the greater East Lansing/Lansing 
    6. Undergo the annual mandatory Clery Act training
    7. Undergo the annual mandatory Relationship Violence and Sexual Misconduct training
    8. Be present and involved in official conduct cases involving the RSO
    9. Be present and involved in planning large scale events that anticipates an attendance of 200 or more participants including attending the event
    10. Be accessible to student organization members, especially officers of the group
    11. Engage with the RSO by frequently attending meetings and events as much as you are realistically able to manage
    12. Assist the organization with setting expectations and goals for the group
    13. Assist the organization with budgeting and financial affairs 
    14. Assist the organization in critically thinking through policy, procedural and operational facets, while supporting changes when necessary
    15. Assist with intragroup conflict through mediation and group problem solving
    16. Assist the group, as needed, with planning meetings and events
    17. Assist members in managing a balance with involvement, academics and other responsibilities they hold in their lives
    18. Share resources and information with officers of the organization

    For those Advisors working in a co-advising model with non-MSU advisors (fraternities and sororities, religious organizations etc.) we encourage you to advise within the scope of MSU, on campus events, alignment with MSU policies and procedures and ensuring adherence to Spartan Life. Many of the organization’s operational and directional pieces can be advised by the non-MSU advisor. Best practice is to work with your co-advisor and have open communication with them. If you’d like to meet with Student Life to help build out your co-advising model, please do not hesitate to reach out!

  • Notification Settings

    Individuals can adjust notifications within their settings.

    You can do this by:

    1. Log into Involve@State at involve.msu.edu
    2. Click on the circle in the upper right corner that has either your uploaded photo or first initial
    3. In the menu, select “Account”
    4. In the menu, select "Notifications"

     

    However, we ask for RSO Advisors to have the following notification settings:

    1. Unselect all System Notifications
    2. At least receive the following Email Notifications:
      1. Informational Email Notifications: Mass messages sent to you by campus or organizations leaders
        1. Send me informational emails from Campus and Organizations
      2. Common Notifications
        1. Event Cancellations
        2. Event Invitations
        3. Membership Invitations
        4. Membership Request Approvals
        5. Organization News Articles
      3. Advanced Preferences:
        1. Event Submissions:
          1. Event Aproved
          2. Event Change Request Decision
          3. Event Denied
          4. Event Submission Confirmation
          5. Event Submission Discussion
        2. Forms:
          1. Form Submission Approved
          2. Form Submission Denied
          3. Form Submission Deiscussion
        3. Finance:
          1. All Financial notifications
        4. Organization Registration:
          1. Organization Registration Approval
          2. Organization Registration Denied
          3. Organization Registration Submission Confirmation
        5. Reviewer Notifications:
          1. Select these if you wish to be a reviewer on forms and events. This can eb an optional layer of review for the advisor if they so choose and is based on the relationship, trust and work the advisor does with the RSO.
  • Privacy Settings

    Individuals can adjust privacy within their settings.

    You can do this by:

    1. Log into Involve@State at involve.msu.edu
    2. Click on the circle in the upper right corner that has either your uploaded photo or first initial
    3. In the menu, select “Account”
    4. In the menu, select "Privacy Settings"

     

    However, we ask for the MSU community to have the following notification settings:

    1. If you are an officer, chair, advisor, etc. of an organization, it is expected that you have "Show" highlighted in blue for your repsective position(s).
    2. It is highly encouraged that all other roles be set for "Show" if at all possible. 
  • Accepting the Advisor Role

    Upon being assigned the Advisor Role by a student officer, out-going Advisor or Student Life Team Member in Involve@State, you will be emailed a prompt for you to accept the membership and role. In the process of accepting the role you will also be accepting the responsibilities listed above. If you are not sure if you accepted the role correctly please follow the steps below: 

    1. Log into Involve@State at involve.msu.edu
    2. Click on the circle in the upper right corner that has either your uploaded photo or first initial
    3. In the menu, select “Memberships”
    4. Scroll down to the organization you are confirming that you accepted the advisor role for
    5. If you have confirmed it will be listed as “the month and year of acceptance – Present”
Updated 13 July 2021