Sparticipation

Text says Sparticipation 2021 with green, grey and yellow swirls above and below

Welcome to the hub for all things Sparticipation! Whether you're a participant searching for an RSO to join, hosting a table, or one of our performers, you'll find all the information you need here!

 

Click below to get the list of RSOs and Departments at Sparticipation and where you can find them! - Updated as of 7:13 a.m. 31 August.

Sparticipation List

PDF VERSION

 

 Map of Sparticipation on Cherry Lane Field 

 

 

Below is the information for RSOs and Departments hosting tables

  • Table Assignment Rules and Regulations
    1. Sections A-D are traditional spaces which is a 6' table and 2 chairs
    2. Section E is the 10'X10' spaces with a 6' table and 2 chairs
    3. The "Tent" area is traditional spaces which are 6' tables and 2 chairs under a large tent
    4. Table assignments are final. We have attempted to meet all your registration requests to the best of our ability. In navigating space requests, neighboring entity requests, accessibility accommodations, not all requests could be fulfilled. 
    5. If there is a health or accomodation need that was not put into the initial request, please let us know as soon as possible and we will make an adjustment to your table assignment.
    6. If groups do not sign in on the day of Sparticipation by 3 p.m., we will release your table and assign it to a group on the waitlist.
    7. There is no electricity access.
    8. Maps of the section you are assigned will be sent on August 30 or 31 in the morning.
  • Load-In and Set-Up Information
    1. Load-In is 2-4 p.m. for all RSOs and Departments
      1. Please note load-In starts at 8 a.m.-3 p.m. for those RSOs who are setting up in the Oversize Display/Demonstration Area. 
      2. We ask that you be set up by 4 p.m., so please plan accordingly
    2. If at all possible, please park in the Breslin parking lot or the parking ramp next to 1855 Place and bring your items from there.
    3. If you have heavy items or a large quantity of items to carry, you can park at the designated spot on Birch, alongside Cherry Lane Field, unload and then park in Breslin Lot, Stadium Lot or the 1855 Parking Ramp 
      1. It is suggested you do this in pairs so an RSO member may watch your items while the other parks. 
      2. We will have a limited number or laundry carts and golf carts (driven by Student Life Volunteers) to assist you with your heavier items. Please return laundry carts to the Student Life tent when you are finished unloading.
    4. If you have a traditional table (6 ft. table with 2 chairs) you will NOT be able to set up a tent at your table.
    5. If you have a 10x10 square for your tent, do NOT use stakes, only weights. Your group will also have a 6 ft table with 2 chairs at your station.
    6. If you need a tablecloth we will have cloths for you to utilize at the Student Life Information Tent
    7. With the anticipated temperatures, please plan on bringing back up hard copies of sign in sheets, etc if you are planning on using electronic devices. 
    8. We will have tablecloths available is needed. Please be sure to return them at the end of the event.
  • Check-In Information
    1. When you arrive, please find your table. 
      1. Sections are identified by A-Frames and letter balloons.
      2. Staff will be available in all sections to assist you in finding your table.
    2. Once you find your table, scan the QR Code and complete the form.
    3. Please only check-in your own organization for which you are responsible
  • Load-Out and Tear Down Information
    1. We ask that you stay set up until 8 p.m., when the event is scheduled to end.
    2. Please ensure that you clean up your table and area when the event ends.
      1. Every RSO is provided a small trash bag to assist with clean up.
    3. At the end of the event please put all trash and recycling in the appropriate containers.
    4. We encourage you to assist others in your area
    5. There is no Check-Out process; you may leave when you are through cleaning up your area.
  • Safety
    1. Masks are encouraged during Sparticipation
    2. If you are sick, it is highly recommended you stay home
    3. Drink plenty of water
      1. There will be free bottles of water, while supplies last, near the Main Stage and the Sponsors Area
    4. Bring umbrellas if you are at a table out in the sun
    5. Bring sun screen
    6. Consider wearing a hat
    7. Battery fans or hand fans are suggested
    8. Consider rotating members at the table and allow members to walk around, get food and/or taking a break in the shade
    9. If you or a fellow Spartan needs medical attention or there is an emergency, you should:
      1. Call 911
      2. If possible, get to the Safety/Medical Unit, located on the west side (opposite of the tables). You can enter from Birch Road
      3. Get the attention of a Volunteer or Pink Shirt Staff Member
      4. Get to the Student Life Information Tent
  • Other Guidelines
    1. Please do not shift the tables.
    2. Please do not change table assignments or swap tables.
    3. Please be respectful to your other neighbors.
    4. Latex balloons are NOT ALLOWED as others may have latex allergies. Mylar balloons are considered acceptable alternatives.
    5. Food giveaways must be store bought and individually packaged by the supplier (vendor).
    6. NO RAFFLES (the exchange of money for a chance at winning goods or services) or SALES allowed. Drawings (free opportunities at winning goods or services) are acceptable.
    7. Do not hang, tie or use the trees for any reason for display purposes.
    8. Please follow these rules and guidelines. If you do not you may risk not being allowed to perform in future events.
    9. It is expected that all students and RSOs treat staff and volunteers with grace and not mistreat them for their time.
  • Communication
    1. If you have questions between now and time of the event, you may contact the Student Life office at involve@msu.edu.
    2. Please monitor your email for communications from the team as we move closer to the event. We will also email if the Rain Plan is initiated.
    3. During Sparticipation you can talk with the Student Life Team at the Student Life Tent which will be alongside Birch Road. It is indicated by a square with a “i” in it on the map.
    4. All Sparticipation Staff will be in hot pink shirts this year, so please grab one of us if you need anything.
    5. Please listen to event staff and any emergency officials throughout the event and in cases of emergencies.

 

Below is the information for RSOs Performing

  • Pre-Sparticipation
    1. If you have music to play, please get that to us by Monday at Noon
      1. You can drop it off to the Student Services Building, 556 E Circle Dr, Suite 101 to Brian. 
    2. Please email an introduction to proffer1@msu.edu by Monday at Noon
  • Stage Details
    1. The Main Stage is 16’ X 20’ 
    2. There will be stairs and ramp for access to the stage.
    3. UAB Team Members will help faciltate any microphone needs etc. 
  • Check-In
    1. Please check in at least 15 minutes before your performance time
      1. Check in will be at the UAB Tent by the Main Stage
    2. Ensure that you have all costumes, props, etc. with you when you check in
    3. Ensure that you have a back-up of music with you when you check in
  • Load-Out/Tear Down
    1. We ask that you ensure all items are cleared from the stage after your performance
    2. Be sure to clean up the tent area and have all your props with you when you leave the UAB Tent
    3. Be sure to grab any music etc from the DJs
  • Safety
    1. Masks are encouraged during Sparticipation
    2. If you are sick, it is highly recommended you stay home
    3. Drink plenty of water
      1. There will be free bottles of water in the UAB Tent
    4. Bring sun screen
    5. Battery fans or hand fans are suggested
    6. If you or a fellow Spartan needs medical attention or there is an emergency, you should:
      1. Call 911
      2. If possible, get to the Safety/Medical Unit, located on the west side (opposite of the tables). You can enter from Birch Road
      3. Get the attention of a Volunteer or Pink Shirt Staff Member
      4. Get to the Student Life Information Tent
  • Other Guidelines
    1. Please be aware of the music you select and the MSU community who will be attending this event
    2. Please be aware of your language if you speak or introduce a performance piece while you are on stage
    3. Please listen and follow the guidance of UAB while you are in the Stage Area
    4. Please follow these rules and guidelines. If you do not you may risk not being allowed to perform in future events. 
    5. It is expected that all students and RSOs treat staff and volunteers with grace and not mistreat them.
  • Communication
    1. If you have questions between now and time of the event, you may contact the Student Life office at involve@msu.edu.
    2. Please monitor your email for communications from the team as we move closer to the event. We will also email if the Rain Plan is initiated. Performances will NOT happen if the rain plan is initiated.
    3. During Sparticipation you can talk with the Student Life and UAB Teams at the UAB Tent by the Main Stage.
    4. All Sparticipation Staff will be in hot pink shirts this year, so please grab one of us if you need anything.
    5. Please listen to event staff and any emergency officials throughout the event and in cases of emergencies.
  • Want to Sign up to Perform?
    • If you'd like to perform on the Main Stage, please email Brian at proffer1@msu.edu by Monday 30 August at 5 p.m. 
    • If you decide that you want to perform on Tuesday, the day of the event, you can see if there is time available at the UAB Tent by the Main Stage starting at 3:30 p.m. We cannot guarantee that you'll be able to perform.