RSO Events Resources

This page will offer you all the resources, guidelines and information for you to help you plan you RSO events!
  • COVID19 Guidelines-Spring 2022
    • Are we required to wear masks at our event?
    • Is there capacity limits for indoor or outdoor venues for the 2021-2022 year?
      • As a common practice, most venues on campus have lifted capacity limits.

    • Are we required to be physically distant during our in-person event?
      • No, but it is highly suggested

    • Can we have food at meetings and events?
      • During the remote class period 1 January 2022 - 28 January 2022), no food will be allowed at meetings or events. Water/beverages will be allowed.

    • Can non-MSU club members and or guests participate in on-campus meetings and events?
      • YES
      • Events that meet ALL the criteria below will be reviewed on a case by case basis and may require attendees to provide proof os vaccinations or proof of a recent negative COVID test is required:
        • In-person
        • On-campus
        • Open meeting/event 
          • Meetings and events that include MSU community, general community members/non-MSU community, etc
        • 100+ attendees
          • Event participants will not be considered attendees. This includes to athletic, art, music and theatre events.


    • Do we need a virtual option for our in-person events?
      • While not required, we highly encourage you to think in a hybrid manner when you can.

    • Should RSOs provide extra masks and disenfectant wipes?
      • While not required, we highly encourage you to take such precautions

    • How is RSO travel effected?
      • RSOs who are travelling are required to abide by all federal, state and local guidelines for COVID safety. 

    • How long will this be in effect?
      • The above guidelines are in effect until 28 January 2022. If it is extended or altered email communication and notification on Involve@State will be issued.
  • General FAQs
    • Where do I submit my RSO's Event Request?
      • You will:
        1. Log into Involve@State
        2. Go to your RSO Page
        3. Select "Manage Organization" (Only those individuals with access will have this option)
        4. Select 3 horizontal line icon in upper left corner
        5. Select "Events"
        6. Select blue "+Create Event" in the upper right corner

    • What date range are we allowed to select for our meetings?
      • You may only select event dates that fall during the current semester.  For this purpose, the last date of event of the current semester is the Friday prior to finals. 

    • Can we request recurring events for our weekly meetings? 
      • If you would like a recurring event (weekly meetings), add each date and time to your form. 
         
    • Can we select a specific room for our meetings? 
      • Be sure to include a room number if you would like a specific room. 
         
    • I did not get the room I requested. Why did this happen? 
      • We will typically attempt to get the room you are asking for. If that is not available, we will try something in the same building, and if that is not available, we will try for something comparable before denying a request. 

    • I must make a change to the event I submitted. Can I do this? 
      • Please do your best not to alter a pending or existing request. Doing so will "start over" the process on your request. 

    • How long will it take for my event to be approved? 
      • Please allow 5 business days minimum to process basic events (meetings, information tables, etc.) and 10-20 business days minimum for more detailed events (groups having food, outdoor events, weekend events, 5Ks, events with amplified sound, large-scale events, etc.).
  • Venue, Food and Pricing Information
  • Event Tools